Solution

Document Processing & Archive Management

Make large volumes of documentation more accessible, easier to search and easier to manage. With smart document processing, you can order, analyse and enrich archive and collection material faster while preserving context and human control.

Museums, archives and heritage organisations hold a great deal of valuable information in documents: archival records, reports, minutes, correspondence, inventories, conservation documentation, provenance files and acquisition records. This documentation often contains essential context about objects, collections, decisions and origin. At the same time, this information is not always easy to access. Documents are often spread across systems, folders and file formats, and their content is not always directly searchable or structurally available. This makes it time-consuming to retrieve relevant information, complete files and make archive material accessible.

With Document Processing & Archive Management, we help you process large volumes of documentation more efficiently and carefully. We support ordering, analysing, summarising, transcribing, comparing, enriching and structuring documents so that information becomes visible and usable faster.

This may involve processing archive files, summarising long reports, extracting important data from documentation, identifying inconsistencies, comparing different versions or preparing migration to a new system. Documentation then becomes not only more manageable, but also more valuable as a source for collection management, research and public access.

Our approach focuses on both scale and care. Technology helps accelerate repetitive work and make large document flows manageable, while substantive assessment remains with your team. This supports a workflow in which archivists, registrars, researchers and collection managers retain control over quality, context and meaning.

What it delivers

More overview in complex document flows
Bring structure to large volumes of files, reports and archive documents.

Find relevant information faster
Make documents more searchable and bring important data to the surface faster.

Better documentation and metadata quality
Support enrichment, validation and normalisation of information in archive and collection systems.

More efficient archive and collection management
Reduce manual searching, reading and ordering work and leave more time for specialist tasks.

A stronger basis for research and decisions
Make context, provenance and documentation more accessible to researchers and staff.

Future-proof digital access
Prepare documentation for migration, reuse and use in digital environments.

Solutions in this category

Explore the services that belong to this category.

Solution

Transcription

Convert text, audio and video material into searchable text and make spoken information more accessible for research, management and public access.

Solution

Summarising

Make extensive reports, minutes and archive files accessible faster with clear, structured summaries. Important information becomes easier to find and more usable for research, management and decision-making.

Solution

PDF comparison

Compare different versions of PDF documents and make changes visible quickly. This gives you a clearer view of adjustments, additions and differences in text, structure and content.

Solution

Processing

Process large volumes of documentation around acquisitions, donations, loans and provenance research faster and in a more structured way. Relevant information becomes more accessible and complex file flows become easier to manage.

Solution

Translation

Translate exhibition texts, collection descriptions and archive documents while preserving art-historical context and specialist terminology. This makes content more accessible for international research, collaboration and public access.